For many businesses over the past year, hiring new staff hasn’t stopped, but the procedure has had to adapt. Others, however, have had to put the whole process on hold and are now thinking about taking on new employees again. Because of this, we think it’s a good time to talk about the importance of bringing on new people ‘properly’. Here at Triple Three Solutions, we believe that your teams are the most important part of your business, and therefore it’s crucial that these steps are done right. In this blog, we’ll be looking at the importance of inductions and onboarding, along with how to do it remotely.
“You never get a second chance to make a first impression.” – Will Rogers
So what’s the difference?
The induction process is one of the most important steps when hiring new employees. It’s a chance to introduce them to the business and allow them to settle in. It’s also the time that you will discuss any policies so they know what’s expected and what to expect.
While going through ‘tick boxes’ and formalities, it’s equally important to use this time to make staff feel welcome. Inductions happen when a new employee starts and may vary in length depending on the role and the company. However, they generally tend to last the first few days or a couple of weeks.
‘When all is said and done, onboarding is not about the company, it’s about new hires.’ – avature.net
The onboarding process is more technical and can last months or even up to a year. It will initially involve setting them up on the payroll, looking at work targets, and covering any legalities. This being said, onboarding should primarily focus on helping staff get into the role and become part of their team. Support them with any training or mentoring they may need, and help them get accustomed to the business culture.
Many companies are returning to the workplace, but others are sticking with hybrid or remote working going forward. While this offers more job opportunities due to location, health, or other commitments, it can make things more difficult for new hires. As if starting a new job isn’t daunting enough already, you don’t get to meet your colleagues, look around the office, get involved in team-building activities or even go for after-work drinks. However, businesses that have continued to hire throughout the pandemic have proven that it can be done, and well.
Firstly, we’d suggest that if your new employee can come into the workplace for inductions, that they do, even if just for a few hours. New employees need to feel supported, and have every opportunity to meet their coworkers. When inducting and onboarding virtually, prioritise the social aspect as much as possible. Video call coffee breaks, frequent check-ins, and pairing with a mentor/buddy can all help to give a sense of community.
You should also try to keep training as structured as possible. Pre-pandemic, new hires often shadow an existing employee as they get to know their role and the business. Obviously, this doesn’t translate well into a virtual environment. Planned video calls, documents, and Powerpoint presentations can help give new staff objectives and structure as they start their new job.
Another way this can be made easier is by using online HR software, Breathe HR. The cloud-based platform is a great time-saving tool that lets you keep track of everything in one place. Along with products to organise your own tasks, payrolls, and more, the performance management aspect is perfect for inductions and onboarding.
‘Breathe’s powerful people and performance management features help you recognise and reward your people for their hard work.
It lets you easily track employee performance, arrange one-to-ones, manage annual appraisal meetings, and set goals or targets for staff to strive for.’ – breathehr.com
If you’re interested in learning more about Breathe HR or giving it a go, we have a link to a free 14-day trial!
Click HERE to sign up for the 14-day trial.
For advice on inductions and onboarding, or for any other HR issues, please feel free to get in touch. You can call 0333 050 3330, use our contact page, or email firstname.lastname@example.org.